Microsoft Word 2013 Training - Mail Merge - Part 2 - - vimore.org

Microsoft Word 2013 Training - Mail Merge - Part 2

Microsoft Word 2013 Training - Mail Merge - Part 2

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Get my free 3 hour course for Word 2013 course. Get 21 training videos to help you learn MS Word 2013. Click here to get the free course: https://simonsezit.leadpages.net/free-word-2013-training/ During this Word 2013 tutorial, we'll continue with our Mail Merge process with Word 2013. Get the full course on Word 2013 course here: https://www.simonsezit.com/courses/microsoft/learn-microsoft-word-2013-training-tutorials/ Stay in touch: SimonSezIT.com: https://www.simonsezit.com/ The Simon Sez IT email newsletter: http://bit.ly/18bMwY0 YouTube Channel: http://bit.ly/foiItB Facebook: http://on.fb.me/14m8Rwl Twitter: http://bit.ly/177EU5J Google+: http://bit.ly/11JbHdb If you enjoyed the video, please give a "thumbs up" and subscribe to the channel -) Welcome back to mail merge in our course on Word 2013. In the previous section, we prepared a mail merge and we got right through to the point where we’re previewing the letters. This is the first of the five mail merge letters. And in this section, we’re going to look at how we finish off the mail merge, actually execute the mail merge, and then we’re going to look at two or three of the specific additional points, variations, and special cases that I mentioned in the first section. And the first thing we’re going to do now is to save the letter that we’ve used in case we have to come back and do some more work on it later and also to use it as a kind of model for future mail merge letters. So I’m going to save it as. I’m going to go into Computer, into the Example Files, and I’m going to save it as example-16. And in fact if you look in the list of files that came with this course that is example-16. Now having saved it, the name of course appears at the top. Let’s get back to this previewing. Now when it comes to previewing letters, it’s pretty straightforward case of just stepping through them. So we’ve got controls here on the right. Note also and particularly this is true when you get towards the end of a mail merge, almost all of the commands in the groups on the Mailings Tab are now available and you can use those, for instance to step through recipients. Let’s go to recipient 2, just click on the right arrow there, Mr. Peter Stanley, Dear Pete, that’s fine. Dr. Emelia Sanchez, Dear Dr. Sanchez, yeah that’s fine. You may want to step through them all individually. You may think that a particular recipient may have caused a problem and you’ve got a Find a recipient option there. You can look for a particular person in the list. You can also if you see a particular letter and think, ah, I didn’t mean to send them that or that’s really gone completely wrong. You can click on Exclude this recipient to remove one of the recipients from the list. So this really is your opportunity to fine tune the list and also, of course, you may see an error in the letter that means you’ve got to go back and edit the letter and go through some of the earlier processes again. But I’m going to assume here for the moment that everything else has gone okay and I’m going to go down to Next, Complete the merge. Now this last step is also one that sometimes causes a little bit of confusion, so let me explain this in a little bit of detail. The mail merge hasn’t actually happened yet but we’re pretty much ready for it and there are really two options. Now if you click on Print which basically says Merge to printer, what will happen is it will, by default, just print all of the letters so it merges them all to the printer, prints them all. You can if you want just merge the current record or you could select a range and given that we’ve got five letters, I could say one to four or three to five or something like that. So that’s the basic way of printing the letters. Sorry, we couldn't fit the entire video transcription here since YouTube only allows 5000 characters.



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